Business and Technology Relocation Planning and Project Management
PBX & Voice Mail
Planning your office move
Let the experts help Develop an Office Relocation Team
Moving is always one of the most stressful situations we deal with in life. Moving your offices adds a lot more pressures, not only affecting your life, but those of all your fellow employees, your career, and your future. No wonder everyone is so stressed in a office relocation. When you consider the extra stress associated with a move, along with studies that show over 2/3 of everyone task with managing a relocation project either quit, are fired, or take a stress related leave of absence within 6 months of the relocation.
If moving your office sounds to stressful, it doesn't have to be if you plan carefully and attend to details, or turn the entire process over to a moving consultant, as the experts recommend. Many firms rely on us and firms similar to ours to handle the entire relocation project for them, reducing the stress and letting you focus on your business related task
Last-minute surprises can waylay even the best-laid plans, so moving companies recommend you start the moving process well in advance. The larger the firm, the more time it takes to handle the myriad details, from ordering new furniture to hiring a computer-moving specialist to printing new letterhead.
Every office move is difficult at best. So many items must be coordinated that something is bound to go wrong. With proper planning, though, you can significantly minimize mistakes and hassles.
You need to start with some basic steps, develop the team and take these first steps:
Moving Computers and Network Equipment
A smooth transition of your computer systems and local area network (LAN) between facilities will ensure continuity and prevent any data loss, as well as minimize your company's downtime.
Many companies use their move as an opportunity to upgrade or replace systems with new technology. In these cases, the existing equipment can be operated up to the time the new system has been installed and debugged, and is fully operational.
The greater challenge occurs when a company is planning to move a system from the existing facility to the new one. Under this scenario, your company will need to identify when to make the
transition from one facility to the next. It's ideal for this to occur during a weekend or overnight.
Qualify your technology mover
More often, computers and peripherals should be moved by the vendor or consultant who will be restoring and debugging the system after the move.
Enlist your systems expert
Back up your data
If your company uses its computer system for order taking and cannot afford to shut down the system during business hours, plan to take orders manually. Then, input them later when the system is back in operation at the new facility. Before moving day, hold a brief training session with employees regarding the order taking process.
Lastly, consider developing a disaster plan or "worst case scenario." Although it is unlikely the plan will ever be used, your disaster plan, if needed, could mean the difference between a minimal loss of productivity and a major disaster.
Moving Your Telecommunications System
For most businesses, the seamless transfer of telecommunications is the single most critical aspect of their move. The smooth transition of telephone and network connections during the move will minimize productivity loss.
Contact us today to discuss how we can help you!
Paradise Communications Phone: (925) 683-7916 E-Mail: Info@ITRelo.net
Last modified: 10/04/08 Paradise Communications 2005 Paradise Communications