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Typical Office Moving Guide for Employees

PREFACE

The following information and instructions contained in this Guide have been prepared to make the packing and moving easier for our employees and to reduce unnecessary delays for the moving company selected. Following these instructions will help for a smooth and efficient transfer to our new location.

General Information in preparation for the "move"

1. SUPERVISORS

It is your responsibility to have your staff follow these instructions.

Be sure that all employees in your department or section receive this Office Moving Guide. Personnel will be functioning in the new offices on a normal basis immediately after reporting to work, if the move is properly preplanned.

2. EMPLOYEES:

You will be responsible for your own packing before the actual move. Follow the instructions contained in this booklet. They will be of assistance to you, not only before the move, but when you unpack at the new offices.

All Packing Should Be Completed Prior To The Start Of The Actual Move.

IMPORTANT.
ONLY PERSONNEL DIRECTLY
INVOLVED WITH THE MOVE
SHOULD BE PRESENT
DURING THE COURSE
OF THE MOVE.


Page 1

PACKING INSTRUCTIONS

1. PERSONAL ITEMS

The mover cannot be responsible for your personal possessions, such as legal papers, money, lighters, fountain pens, etc. For your own protection, we suggest that you move these items privately. If you need special containers, ask your Move Consultant.

2. CARTONS

Be sure that all cartons are properly assembled. Leave a two inch space at top of each carton. The mover has special cartons and boxes available for electronic equipment, libraries, bulk supplies, lamps and other breakables. If you require special boxes or packing services, ask your supervisor to advise the Move Consultant.

3. DESKS

Pack all contents. This includes current working papers, letter trays, books and other desk top items.

IMPORTANT
SEAL PAPER CLIPS. PENCILS AND ALL
OTHER LOOSE MATERIALS IN ENVELOPES
AND THEN PACK THEM IN CARTONS.
PROTECT ALL GLASS RECEPTACLES
WITH PAPER OR OTHER STUFFING.
LEAVE GLASS TOPS AND PADS ON TOP
OF DESKS FOR THE MOVER.

4. FILING CABINETS

Move with contents intact. Tighten the internal drawer plate in each drawer to hold contents in place.

Page 2

 

TAGGING/MARKING

I. MOVING LABELS

Assorted colors are available for your tagging requirements. (See illustrations.) Obtain your specific code assignments for floor, room, number, etc. from your Move Consultant. Carefully print your identification code in large letters with a dark crayon or magic marker before placing tags on items to eliminate damage.

2. DO NOT MOVE

If items are not to be moved or if equipment and furniture are to be discarded, be sure to tag them with "Do Not Move labels. This will eliminate unnecessary expense.

3. SPECIAL TYPES OF FURNITURE

- Such as "L desks and conference tables may need to be dismantled. If so, be certain that all sections of the pieces of furniture dismantled have the same tag color and code information.

4. TAG PLACEMENT

Please follow the illustrations on the following pages in order to place coded tags in a unifo7i manner. The mover requires this uniformity to quickly and efficiently replace your furniture and equipment in the new location.

5. ARROWS

These pressure sensitive arrows point to the direction in which an object is to be located in the new quarters. These removable arrows are color coordinated with the moving labels, and may be applied to floors, walls, ceilings, etc.

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Page 7

CHECK LIST

Desk empty?

Supply cabinets cleared?

File drawers locked?

Wall items taken down?

Breakable items properly packed?

Typewriter carriages centered?

Typewriters and other machines disconnected?

"Do Not Move tags placed?

Liquids drained from equipment?

Loose casters removed?

Desk pads and chair pads tagged?
Now take another look around...

Everything tagged and marked?

Condition of furniture and equipment carefully checked?

 

 

 

 

 

 

 

 

 

Page 8

 

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              Last modified:  10/04/08                           Paradise Communications                            2005 Paradise Communications